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Refund Policy

Refund/Repayment Policy

A refund refers to the university charges returned to the student and/or to the financial source that covered those charges. Refunds are made within 30 days of the student’s withdrawal.

So, how much of a refund can you expect if you withdraw from a course as an undergraduate?

  • Undergraduate students who withdraw from Wingate University on or before the first class day of a semester receive a full refund of any payment made toward tuition, fees and room and board.
  • Undergraduate students who withdraw after the first day of class during a semester, the following institutional refund policy for tuition, fees and room and board applies:
    • 90% refund when withdrawal is after the first day of class during a semester and before the end of the first week of class
    • 80% refund when withdrawal is during the second week of class
    • 60% refund when withdrawal is during the third week of class
    • 40% refund when withdrawal is during the fourth week of class
    • 20% refund when withdrawal is during the fifth week of class

The date of withdrawal is the date that the Office of the Registrar receives the official withdrawal form or the date of withdrawal specified by the student, whichever is earlier. Keep these policies in mind:

  • The semester begins with the first day of class.
  • The first week of the semester is the seven-day period that begins on the first day of class.
  • The point of withdrawal is measured in weeks. The student is considered to have withdrawn within a given week, as defined above, if the withdrawal date is before the end of that week.


Return to Title IV Aid Overview

For students receiving federal financial aid, the Higher Education Amendments of 1998 established a new formula for calculating the amount of aid a student and school can retain when the student totally withdraws from all classes. Students who withdraw from all classes prior to completing more than 60% of an enrollment term will have their eligibility for aid recalculated based on the percent of term completed.  This policy shall apply to all students who withdraw, drop out, or are expelled from WU, and receive financial aid from Title IV funds (federal financial aid programs authorized under the HEA of 1965, as amended).

Institutional Responsibilities

WU’s responsibilities in regard to the return of Title IV funds include:

  • Providing each student with the information given in this policy
  • Identifying students who are affected by this policy and completing the R2T4 calculation for those students
  • Returning any Title IV Funds that are due the Title IV programs

Student’s Responsibilities

The student’s responsibilities in regard to the return of Title IV funds include becoming familiar with the R2T4 policy and how complete withdrawal affects eligibility for Title IV aid.

Withdrawal Date

A student’s withdrawal date is defined as:

  • The date the student begins the institution’s withdrawal process (as described in the WU catalog) or officially notifies the institution of intent to withdraw; or
  • The midpoint of the period for a student who without notifying the institution; or
  • The student’s last date of attendance at a documented academically related activity.


Title IV aid is earned in a prorated manner on a per diem basis up to and including the 60% point in the semester. Title IV aid and all other aid is viewed as 100% earned after that point in time.  The total number of calendar days in a term of enrollment shall exclude any scheduled breaks of more than five days.  The percent of term completed shall be the percentage of Title IV aid earned by the student and is calculated as follows:

Percent of Term Completed = Number of Days Completed ÷ Total Number of Days in Term

Returning Unearned Funds

The percentage of Title IV aid unearned (i.e., to be returned to the appropriate program) shall be 100% minus the percent earned. Unearned aid shall be returned first by WU from the student’s account calculated as follows:

Amount Returned to Program(s) = Total Institutional Charges X Percent of Unearned Aid

Unearned Title IV aid shall be returned in the following order:

  1. Federal Direct Unsubsidized Loan
  2. Federal Direct Subsidized Loan
  3. Federal Direct Graduate PLUS Loan
  4. Federal Direct PLUS Loan
  5. Federal Pell Grant
  6. FSEOG
  7. Other Title IV Grants

Students are responsible for any portion of their institutional charges that are left outstanding after Title IV funds are returned.



Reach out to the Financial Planning Team at or 704-233-8209 and we will be happy to help!